Healthcare staffing agency software built for the way you work
Manage bookings, allocate nurses and care workers, track compliance documents, approve timesheets and prepare invoices from one place. RecPal helps UK temporary healthcare staffing agencies run their day-to-day operations without relying on disconnected spreadsheets and messages.
Live Shift Bookings & Allocation
Manage Day, Night, Weekend and Bank Holiday shifts with live cover tracking
From the first booking to the final timesheet
When you run a temporary staffing agency, a straightforward shift can involve several people: your coordinator, an available worker and the care service requesting cover. RecPal brings the information together so everyone can see what they need to do next.
Manage more than a rota
Shift bookings and staff allocation
Create day, night, weekend and bank holiday bookings, assign the right professional role and manage shifts through to completion. Switch between calendar and list views to keep track of outstanding cover.
Healthcare worker management
Keep worker profiles, professional roles, pay rates and availability together. Nurses and care workers can review shift offers and accept or decline them on the mobile app.
Compliance records in one place
Record and review Right to Work, DBS, professional registration and mandatory training information. Spot records marked as missing, non-compliant or approaching expiry, and review documents submitted by workers.
Digital timesheets and payroll exports
Workers submit their hours digitally. Clients can approve, query or reject timesheets, while your agency reviews the records and exports approved information to Excel for payroll preparation.
Client bookings and invoicing
Maintain client organisations, sites, wards and agreed rate cards. Create invoices with your agency details and export invoicing information in a Xero-compatible CSV format.
An app for your agency, workers and clients
RecPal includes a mobile app with different views for agency staff, healthcare workers and healthcare clients. Workers can manage availability, respond to shift offers, submit timesheets and upload documents. Agency teams can view and allocate shifts, and clients can request cover and review timesheets.
For Healthcare Workers
Respond to shift offers, toggle 7-day availability, submit actual hours with unpaid breaks, and upload ID badge and compliance certificates.
For Healthcare Clients
Care home managers can submit shift cover requests, track allocation in real time, preview worker credentials, and authorise digital timesheets.
For Agency Office Teams
Full visibility of unfilled shifts, quick allocation of available nurses and carers, timesheet query resolution and staff management on the move.
Designed for UK nursing and care staffing
RecPal supports agencies supplying registered nurses, senior care assistants, care assistants and support workers. Manage requests from care homes, nursing homes, hospitals and supported living providers, including different sites or wards under one client organisation.
A clear monthly price. Time to try it first.
RecPal Standard is £68 per month per agency, with a 30-day free trial. Explore the essential booking, workforce and administration tools before deciding whether the platform is right for your business.